There are already plenty of good reasons why every prudent company should keep accurate time and attendance records. For one, it’s the law. As I’ve noted before, accurate records can protect your company from a number of risks. And without accurate time records, it’s impossible to pay your overtime-eligible employees correctly.
As of May 9, the Department of Labor Wage and Hour Division has added yet another reason, with the launch of a free smartphone application designed to help employees easily track their own work hours and calculate their own pay.
With the DOL-Timesheet app, users can track work hours, breaks and overtime for one or more employers. The app will also calculate pay so employees can easily compare against their actual pay stub.
Employers should take note the DOL announcement also says the information tracked by this app “could prove invaluable during a Wage and Hour investigation when an employer has failed to maintain accurate employment records.” In other words, if you don’t have good records, they’ll use the records your employees have maintained instead to calculate how much back pay you may owe.
DOL-Timesheet is currently available for the iPhone, iPad and iPod Touch in both English and Spanish. According to the announcement, the DOL is exploring the possibility of creating a similar app for other smartphone platforms such as Blackberry and Android. They’re also looking at adding more pay features, such as tracking for tips, commissions, holiday pay, shift differentials and more.
Think you might be off the hook because most of your employees don’t have smartphones? The DOL also offers a PDF-format, downloadable printable Work Hours Calendar in both English and Spanish. Employees can use these worksheets to easily track their arrival and departure times, when they actually start and stop working, and their meals and other breaks. Each calendar also contains information about wage and hour law and how to contact the Wage and Hour Division to ask a question or file a complaint.
Now, more than ever, it’s important to make sure your time and attendance tracking solution is accurate, your employees are using it properly to record their time, and their time is being compensated properly.